Send one final confirmation pack
A final-week confirmation should include run times, setup windows, lead contacts, and accepted quote scope. One complete message keeps all teams aligned before event day.
Run a space and technical sanity check
Confirm access timing, loading routes, power points, and any sound limits with space staff. Late surprises at this layer are the most common source of delays.
Define day-of escalation rules
Set who approves schedule changes, by which channel, and how fast. Clear escalation rules prevent conflicting instructions when pressure rises.